[FAS_equipment_management] Equipment Coordinators Meeting Notes

Colannino, Kara kcolann at fas.harvard.edu
Wed Mar 14 16:51:31 EDT 2012

Hi All,

Thank you to those that were able to attend today's meeting.  I appreciate your feedback on the roles and responsibilities matrix as well as the Capital Equipment Decision tree both documents are very  important.

I am attaching both documents without the changes we discussed today.  The changes I will be making within the next week are:

A)     Roles and Responsibility Matrix for Equipment Management

1)      Include a column for PI/Lab Manager

2)      Add a statement in about when there appears to be more than one person responsible and why.

B)     Capital Equipment Decision Tree

1)      Ask OSP about what their definition is on "Intended use" on sponsored Equipment.

2)      Repairs over $5K can it be charged to capital.

If you or anyone in your department that uses Equipster would like to be part of testing the new features, please email me so I can coordinate with HUIT for you to become a tester.

As I mentioned Price Waterhouse Coopers will be presenting - A-133 Findings and Historical Comparison.   During the question and answer part, I will bring up the issue of timing.  This Friday's RAS meeting is in Lamont Library, I encourage you all to attend.  It is held at 10am in the Lamont Library Forum Room - coffee will begin at 9:45am.  You need a valid HU ID to enter Lamont Library.

Finally, regarding all those new charges that appeared in Equipster overnight - please hold off on assigning any of these as it appears that some of them may be duplicates.   I emailed HUIT to find out what is going on and as soon as I have an answer I will email you all.

If I have left anything off on the above, please email me and let me know.

Many thanks,


Kara Colannino
Research Finances and System Specialist
Research Administration Services
Faculty of Arts and Sciences
Harvard University
1414 Massachusetts Avenue, 2nd Floor
Cambridge, MA 02138

Phone: 617 495 1488    Fax:  617 496 7400

P Please consider the environment before printing this email.

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