Fas_equipment_management-list July 2009

fas_equipment_management-list@lists.fas.harvard.edu

1 participants
3 discussions

Equipster release - Monday, Aug 3 -2009 between 7-8am

by FAS Research

Dear Equipment Coordinators, FYI, an Equipster upgrade is happening on Monday and Equipster will be out of commission for 5 minutes sometime between 7 & 8 am. The upgrade will consist of a new option to choose .csv (Excel) output for the new Unassigned Transactions Report. Cheers, Karen & Alan -- Finances, Systems, Learning and Support Research Administration Services Harvard University Faculty of Arts and Sciences ===================================== 50 Church Street, 5th Floor Cambridge, MA 02138 http://www.fas.harvard.edu/~research/ Fax: 617 496 7400 Alan Long 617 496 2491 Kara Colannino 617 495 1488 Karen Woodward Massey 617 496 1261 Nuala McGowan 617 495 7681 Jade Clark

14 years, 9 months

"Search Invoices page": Choose "Both Capital & Non-Capital Assets"

by FAS Research

Dear Equipment Coordinators, Many departments have a process whereby a tag number is assigned and an Equipster Asset Information page is created before an invoice has been paid and, therefore, before an unassigned transaction appears on the Equipster home page. When an Asset Information page has been created before transaction(s) have been assigned to it, Equipster currently considers the information associated with that page a non-capital asset, even if it is a piece of capital equipment, because the Equipster asset has a dollar value of less than $5K. *This means that when Equipment Coordinators go to the "Search Invoices" page either by...* 1. choosing "Assign Transactions" under the Actions menu or 2. clicking the vendor name in the unassigned transaction, going to the "Assign Invoice to Assets" page and clicking the "Add to Existing Asset" button. *...they must choose "Both Capital & Non-Capital Assets" in the "Asset Type" drop-down menu in order to be able to call up an Asset Information page with no transactions yet assigned to it, or with transactions assigned to it that add up to less than $5K.* We are asking the programmers to make "Both Capital & Non-Capital Assets" the default for Asset Type on the Search Invoices page, but until then please choose "Both Capital & Non-Capital Assets." If you do not, Equipster will say that the capital asset information page cannot be found. Cheers, Alan, Kara & Karen -- Finances, Systems, Learning and Support Research Administration Services Harvard University Faculty of Arts and Sciences ===================================== 50 Church Street, 5th Floor Cambridge, MA 02138 http://www.fas.harvard.edu/~research/ Fax: 617 496 7400 Alan Long 617 496 2491 Kara Colannino 617 495 1488 Karen Woodward Massey 617 496 1261 Nuala McGowan 617 495 7681 Jade Clark

14 years, 9 months

Equipment Coordinators Meeting Today

by FAS Research

Hi everyone -- I'm writing to remind you that we have a meeting of Department Equipment Coordinators today at 3 PM in Northwest Lab 243. I hope you all can come, since we'll be talking about at least two very important topics, the assignment of FY 09 transactions to assets before the books close on FY 09, and the physical inventory of our equipment that we'll be doing this summer. See you tomorrow. Best, Alan -- Finances, Systems, Learning and Support Research Administration Services Harvard University Faculty of Arts and Sciences ===================================== 50 Church Street, 5th Floor Cambridge, MA 02138 http://www.fas.harvard.edu/~research/ Fax: 617 496 7400 Alan Long 617 496 2491 Kara Colannino 617 495 1488 Karen Woodward Massey 617 496 1261 Nuala McGowan 617 495 7681 Jade Clark

14 years, 9 months

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Fas_equipment_management-list July 2009