Fas_equipment_management-list November 2011

fas_equipment_management-list@lists.fas.harvard.edu

1 participants
2 discussions

by Colannino, Kara

Good Afternoon, Attached please find the revised and required Signature Authorization Form. This form currently exists with the current OSP policy; however, the recent RMAS findings identified an inconsistent treatment of this form across FAS. RMAS recommendations and our agreed-to actions were to do several things: 1) Communicate this form to you, as I did today at RAS Friday, as well as through this email, by November 18, 2011. 2) I ask that you ensure that this revised form is filled out for the appropriate individuals who handle disposals, transfers, sales relocations, and physical inventories. 3) As a new and agreed to action, we are required to track and keep copies here in RAS; please return this form to me no later than December 15th for all current employees. 4) This form is going to be available on our Website as well as on the new OSP website. Here is a link to the form on the new OSP website: http://osp.fad.harvard.edu/sites/osp.fad.harvard.edu/files/Signature_Author… Should you have any questions concerning this form, please do not hesitate to contact me. Thank you in advance for your cooperation in this matter. Kara ------------------------------------------- Kara Colannino Research Finances and System Specialist Research Administration Services Faculty of Arts and Sciences Harvard University 1414 Massachusetts Avenue, 2nd Floor Cambridge, MA 02138 Phone: 617 495 1488 Fax: 617 496 7400 http://fas.harvard.edu/research P Please consider the environment before printing this email.

12 years, 5 months

Equipster Updates and Issues

by Colannino, Kara

Good Morning All, Writing with a few updates and request for information from you. 1) Good News - most of you have completed your inventory for FY11. Great job and Thank you!! 2) The disposal form is printing blank - it appears that all information is recorded in Equipster but when you go to hit print the form comes up blank. The programmers are working on this and as soon as it is fixed I will let you all know. 3) It appears that not all PO numbers are being pulled into Equipster making it difficult for the end user to assign the assets to tags again this is a situation that the Programmers are working on and trying to determine what the problem is, hopefully a fix will happen soon. We have been working with the HUIT to update Equipster and one of the items I need your help on is the reports. There are over 40 columns in the Asset Listing and Asset Detail Report's. I would like them to be able to generate a report that is viewable and easier to read. I am asking for your to contribution as to whether or not the following items are what you would like to see. Please let me know by Thursday 11/17/11 in the AM, if possible. The items I see as important for an overview of your Equipment are: Asset Number Asset Description Asset Status Transaction Date Invoice # Vendor Asset Amount PO # Costing (33-Digit) PI/User Thank you, Kara ------------------------------------------- Kara Colannino Research Finances and System Specialist Research Administration Services Faculty of Arts and Sciences Harvard University 1414 Massachusetts Avenue, 2nd Floor Cambridge, MA 02138 Phone: 617 495 1488 Fax: 617 496 7400 http://fas.harvard.edu/research P Please consider the environment before printing this email.

12 years, 5 months

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Fas_equipment_management-list November 2011