Good Afternoon All,
Please see the attached PDF’s that relate to this past Tuesday’s Equipment coordinators
meeting. Attached you will find a PDF copy of the inventory instructions, a copy of OMB
Circular A110 Equipment section, and some FAQ’s surrounding equipment inventory.
A question regarding what date to use as the inventory date has been clarified. It has
been confirmed that the FAS FY13 A110-required biennial Physical Inventory is to be for
all capital transactions in Equipster through 6/30/13. All assets should be inventoried
and marked with inventory dates from 7/1/13 - 10/15/13.
For those that may be seeking assistance with their inventory, Rady Rogers of FASTRAC
helps in recruiting interns for the FAS RAS Community. Please contact her directly at
rmrogers@fas.harvard.edu<http://www.fas.harvard.edu/~research/quick_links/rmrogers@fas.harvard.edu>,
or 781-697-9215 to discuss your needs.
I thank you all for your patience with Equipster the past 2 years, we have made some great
strides in making sure the data coming in is correct as well as in making sure that some
of your requested upgrades have been instituted into the system. As of Friday, May 24th
you may have seen an increase in your unassigned transactions; this is because we are now
pulling in the following:
GL_JE – Transactions from 03/16/2012 (yes 2012) going forward.
Please email me with any problems such as duplicates, wrong amounts, dates or any other
irregularities that you encounter when assigning your assets. Now that the programmers
have figured out the missing data feeds we will be looking into how to pull old missing
data into Equipster.
I would also like to thank you in advance for your assistance with the upcoming A110
physical inventory as well as the future FY14 IDC Rate Calculation Inventory, which will
take place next spring. It is unusual that we have back to back inventories but due to
the timing of the IDC rate proposal it is necessary to complete the two inventories.
Having these inventories back to back will also help clean up our data for the new Oracle
Fixed Assets Program that is to come online sometime during FY15.
Have a great weekend.
Best,
Kara
Kara Colannino
Research Finances and System Specialist
Research Administration Services
Faculty of Arts and Sciences
Harvard University
1414 Massachusetts Avenue, 2nd Floor
Cambridge, MA 02138
Hours: 9:15 am to 4:45 pm on T/TH/F
9:00 am to 1:00pm on Wednesdays
Phone: 617 495 1488 Fax: 617 496 7400
http://fas.harvard.edu/research
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