Dear FAS Equipment Coordinators,
Three Things:
==============
1. *Please RSVP to FASrsrch(a)fas.harvard.edu* and *send me things you'd
like to talk about* at the equipment coordinators meeting to be held in
*ROOM 561 of 1414 MASS AVE* (new location!!!!!) on *Tuesday August 11th
from 3-4:30*. 1414 Mass Ave is above the Bank of America across from
Out of Town News. Take the Elevator to the 5th floor and ask the
receptionist to point you to the large conference room at the back of
the building.
2. *Please let me know how assigning those Equipster homepage
transactions is going and if you've been able to start doing the
physical inventory.* If you are behind I will need to send someone to
help you because we REALLY need this done by August 31st. Call me if
you wish-- I'm at 6-1261. If I don't hear from you, expect a call.
3. Last but by no means least: *Hooray to MCB, CCB, and OAR* for
getting all their transactions assigned and getting the physical
inventory done already!!!!!!
Cheers,
Karen (Alan is on vacation and Kara is out till September.)
--
Finances, Systems, Learning and Support
Research Administration Services
Harvard University Faculty of Arts and Sciences
=====================================
50 Church Street, 5th Floor
Cambridge, MA 02138
http://www.fas.harvard.edu/~research/
Fax: 617 496 7400
Alan Long 617 496 2491
Kara Colannino 617 495 1488
Karen Woodward Massey 617 496 1261
Nuala McGowan 617 495 7681
Jade Clark
Dear Equipment Coordinators,
FYI, an Equipster upgrade is happening on Monday and Equipster will be
out of commission for 5 minutes sometime between 7 & 8 am. The upgrade
will consist of a new option to choose .csv (Excel) output for the new
Unassigned Transactions Report.
Cheers,
Karen & Alan
--
Finances, Systems, Learning and Support
Research Administration Services
Harvard University Faculty of Arts and Sciences
=====================================
50 Church Street, 5th Floor
Cambridge, MA 02138
http://www.fas.harvard.edu/~research/
Fax: 617 496 7400
Alan Long 617 496 2491
Kara Colannino 617 495 1488
Karen Woodward Massey 617 496 1261
Nuala McGowan 617 495 7681
Jade Clark
Dear Equipment Coordinators,
Many departments have a process whereby a tag number is assigned and an
Equipster Asset Information page is created before an invoice has been
paid and, therefore, before an unassigned transaction appears on the
Equipster home page.
When an Asset Information page has been created before transaction(s)
have been assigned to it, Equipster currently considers the information
associated with that page a non-capital asset, even if it is a piece of
capital equipment, because the Equipster asset has a dollar value of
less than $5K. *This means that when Equipment Coordinators go to the
"Search Invoices" page either by...*
1. choosing "Assign Transactions" under the Actions menu or
2. clicking the vendor name in the unassigned transaction, going to the
"Assign Invoice to Assets" page and clicking the "Add to Existing Asset"
button.
*...they must choose "Both Capital & Non-Capital Assets" in the "Asset
Type" drop-down menu in order to be able to call up an Asset Information
page with no transactions yet assigned to it, or with transactions
assigned to it that add up to less than $5K.*
We are asking the programmers to make "Both Capital & Non-Capital
Assets" the default for Asset Type on the Search Invoices page, but
until then please choose "Both Capital & Non-Capital Assets." If you do
not, Equipster will say that the capital asset information page cannot
be found.
Cheers,
Alan, Kara & Karen
--
Finances, Systems, Learning and Support
Research Administration Services
Harvard University Faculty of Arts and Sciences
=====================================
50 Church Street, 5th Floor
Cambridge, MA 02138
http://www.fas.harvard.edu/~research/
Fax: 617 496 7400
Alan Long 617 496 2491
Kara Colannino 617 495 1488
Karen Woodward Massey 617 496 1261
Nuala McGowan 617 495 7681
Jade Clark
Hi everyone -- I'm writing to remind you that we have a meeting of
Department Equipment Coordinators today at 3 PM in Northwest Lab
243. I hope you all can come, since we'll be talking about at least
two very important topics, the assignment of FY 09 transactions to
assets before the books close on FY 09, and the physical inventory of
our equipment that we'll be doing this summer. See you tomorrow.
Best, Alan
--
Finances, Systems, Learning and Support
Research Administration Services
Harvard University Faculty of Arts and Sciences
=====================================
50 Church Street, 5th Floor
Cambridge, MA 02138
http://www.fas.harvard.edu/~research/
Fax: 617 496 7400
Alan Long 617 496 2491
Kara Colannino 617 495 1488
Karen Woodward Massey 617 496 1261
Nuala McGowan 617 495 7681
Jade Clark
Good Afternoon,
Enclosed please find the notes from our most recent Equipment Managers'
meeting on June 9th.
Please note that the programmers have fixed the rounding-off error and
cleaned up the entries for assets that had multiple identical
transactions assigned to them. The only problem remaining is that the
transactions that refused to disappear from the home page are still
there on the home page. We're hoping that you remember which ones they
were and that you can remove them by assigning them to your department's
dummy asset (e.g. "dept101X").
The programmers have also released an update to include the following:
1. Physical Inventory Report - filter added to parameter screen to allow
you to select from three options:
* capital assets only (the default)
* non-capital assets only
* both capital and non-capital assets
2. Asset Report - same change as above.
3. Unassigned Transaction Report - this report is currently only
available in web format
The next Equipment Manager's Meeting will be held on Tuesday, July 7th,
from 3 to 4pm at 52 Oxford Street in Room 243.
Meeting Agenda - Physical Inventory Kickoff
Cheers,
Kara
--
Finances, Systems, Learning and Support
Research Administration Services
Harvard University Faculty of Arts and Sciences
=====================================
50 Church Street, 5th Floor
Cambridge, MA 02138
http://www.fas.harvard.edu/~research/
Fax: 617 496 7400
Alan Long 617 496 2491
Kara Colannino 617 495 1488
Karen Woodward Massey 617 496 1261
Nuala McGowan 617 495 7681
Jade Clark 617 495 1185
Good Afternoon
Attached please find the notes from our most recent Equipment Managers'
meeting on Equipment and Insurance.
The next Equipment Managers' meeting is going to be held next Tuesday,
June 9th from 3 to 4pm at 52 Oxford Street in Room 243.
We are planning on discussing fabrications and any other topics that you
may have.
Please RSVP to fasrsrch(a)fas.harvard.edu if you are able to attend this
meeting.
Thank you,
Kara Colannino
--
Finances, Systems, Learning and Support
Research Administration Services
Harvard University Faculty of Arts and Sciences
=====================================
50 Church Street, 5th Floor
Cambridge, MA 02138
http://www.fas.harvard.edu/~research/
Fax: 617 496 7400
Alan Long 617 496 2491
Kara Colannino 617 495 1488
Karen Woodward Massey 617 496 1261
Nuala McGowan 617 495 7681
Jade Clark 617 495 1185
Good Morning All,
The next Equipment Management Meeting will be held on Tuesday, May 12th
from 3 to 4 pm at 52 Oxford Street, Room 243.
We will have Mark Frazier from the Insurance Office to answer your
equipment insurance-related questions. If possible, please forward your
questions to me by Friday, May 7th at fasrsrch(a)fas.harvard.edu.
Thank you,
Kara
--
Finances, Systems, Learning and Support
Research Administration Services
Harvard University Faculty of Arts and Sciences
=====================================
50 Church Street, 5th Floor
Cambridge, MA 02138
http://www.fas.harvard.edu/~research/
Fax: 617 496 7400
Alan Long 617 496 2491
Kara Colannino 617 495 1488
Karen Woodward Massey 617 496 1261
Nuala McGowan 617 495 7681
Jade Clark 617 495 1185
Good Afternoon
Attached please find the notes from our most recent equipment management
round table held on Tuesday, April 21st.
The next meeting will be held on Tuesday, May 12th at 3pm. A location
is TBD. These meetings will take place the 2nd Tuesday of each month.
Thank you,
--
Finances, Systems, Learning and Support
Research Administration Services
Harvard University Faculty of Arts and Sciences
=====================================
50 Church Street, 5th Floor
Cambridge, MA 02138
http://www.fas.harvard.edu/~research/
Fax: 617 496 7400
Alan Long 617 496 2491
Kara Colannino 617 495 1488
Karen Woodward Massey 617 496 1261
Nuala McGowan 617 495 7681
Jade Clark 617 495 1185
Good Afternoon,
In case you missed last week’s email, today's equipment meeting is
postponed until Tuesday, April 21st at 3pm. It will be held at the
Northwest Science Building, 52 Oxford Street in Room 243.
If you are planning on attending and haven't yet RSVPd, please email
fasrsrch(a)fas.harvard.edu.
This is meant to be an open forum for discussing equipment management.
However, please let us know if you have particular topics that you would
like to discuss.
Thank you,
Kara and Karen
--
Finances, Systems, Learning and Support
Research Administration Services
Harvard University Faculty of Arts and Sciences
=====================================
50 Church Street, 5th Floor
Cambridge, MA 02138
http://www.fas.harvard.edu/~research/
Fax: 617 496 7400
Alan Long 617 496 2491
Kara Colannino 617 495 1488
Karen Woodward Massey 617 496 1261
Nuala McGowan 617 495 7681
Jade Clark 617 495 1185
Good Afternoon,
Due to the FAS Town Hall Meeting that is being held on Thursday, April
14th. We have rescheduled the equipment management group meeting to
Tuesday, April 21st. This meeting will take place in the Northwest
Science Building, 52 Oxford Street, Room 243.
If you are able to attend on the 21st, please let us know by emailing
fasrch(a)fas.harvard.edu. In the meantime, if you have any equipment
items that you would like to discuss at the meeting, please let us know.
Thank you,
Kara and Karen
--
Finances, Systems, Learning and Support
Research Administration Services
Harvard University Faculty of Arts and Sciences
=====================================
50 Church Street, 5th Floor
Cambridge, MA 02138
http://www.fas.harvard.edu/~research/
Fax: 617 496 7400
Alan Long 617 496 2491
Kara Colannino 617 495 1488
Karen Woodward Massey 617 496 1261
Nuala McGowan 617 495 7681
Jade Clark 617 495 1185
