Good Afternoon All,
Please see the attached slides from today's equipment presentation on the Fixed Assets Module that will be coming sometime in 2014. Should you have any questions or comments regarding the Fixed Assets Module Project, please do not hesitate to contact me.
The dates for this year's biennial inventory have not yet been finalized, as soon as these dates are confirmed I will let you all know.
Please remember to include me when emailing Help(a)fas.harvard.edu<mailto:Help@fas.harvard.edu> with any issues you may be experiencing with Equipster.
Thank you and have a great rest of the week.
Thank you,
Kara
-------------------------------------------
Kara Colannino
Research Finances and System Specialist
Research Administration Services
Faculty of Arts and Sciences
Harvard University
1414 Massachusetts Avenue, 2nd Floor
Cambridge, MA 02138
Work Hours: Tuesday/Thursday/Friday 9:15 to 4:45
Wednesdays 8:45 to 12:15
Phone: 617 495 1488 Fax: 617 496 7400
http://fas.harvard.edu/research
P Please consider the environment before printing this email.
When: Tuesday, April 23, 2013 1:00 PM-2:00 PM (GMT-05:00) Eastern Time (US & Canada).
Where: Rooom 453 - In Northwest Labs 52 Oxford Street
Note: The GMT offset above does not reflect daylight saving time adjustments.
*~*~*~*~*~*~*~*~*~*
Good Afternoon All,
Happy Friday!!
The next equipment coordinators group meeting will be held on Tuesday, April 23rd at 1pm, Room 453 on the 4th floor of the Northwest Lab Building, 52 Oxford Street (Just beyond the Harvard Museum of Natural History)
The Current Agenda is as follows:
1) Fixed Assets with Nick Shaw, Change Manager with Financial Systems Solutions (FSS)
- Nick will be outlining the Fixed Assets Project and answering any questions you might have relating to the new Fixed Assets System
2) Biennial Inventory for Equipment
3) Equipster Update
If you have anything you would like to add to the agenda, please let me know.
Thank you and have a great weekend.
Best,
Kara
-------------------------------------------
Kara Colannino
Research Finances and System Specialist
Research Administration Services
Faculty of Arts and Sciences
Harvard University
1414 Massachusetts Avenue, 2nd Floor
Cambridge, MA 02138
Work Hours: Tuesday/Thursday/Friday 9:15 to 4:45
Wednesdays 8:45 to 12:15
Phone: 617 495 1488 Fax: 617 496 7400
http://fas.harvard.edu/research
* Please consider the environment before printing this email.
Good Afternoon All,
I hope that today's meeting provided you all with clarification surrounding the University Equipment Policy. The handouts are attached.
As I mentioned towards the end of the meeting, please copy me on all communication that you have with the help desk regarding your Equipster problems. So that I too can follow-up on these issues. We strongly feel that we are getting closer to having the information appear correctly in Equipster. Thank you for your cooperation with Equipster's up's and down's. Your input is greatly appreciated.
A133 and FY 14 Inventory dates have not yet been set. As soon as I have more information I will send an update.
The next Equipment Coordinators group meeting is currently scheduled for Tuesday, April 23rd at 1pm. Location is to be determined and an outlook invite will be sent once room confirmation is received.
Should you have questions regarding the attached, please do hesitate to contact me.
Thank you,
Kara
-------------------------------------------
Kara Colannino
Research Finances and System Specialist
Research Administration Services
Faculty of Arts and Sciences
Harvard University
1414 Massachusetts Avenue, 2nd Floor
Cambridge, MA 02138
Work Hours: Tuesday/Thursday/Friday 9:15 to 4:45
Wednesdays 8:45 to 12:15
Phone: 617 495 1488 Fax: 617 496 7400
http://fas.harvard.edu/research
P Please consider the environment before printing this email.
Good Afternoon All,
Thank you in advance for your patience in not assigning your transactions to assets these past few weeks. I am happy to report that the programmers have fixed they latest data load issue. You can resume assigning assets.
If you have any questions, please let me know.
Thank you,
Kara
-------------------------------------------
Kara Colannino
Research Finances and System Specialist
Research Administration Services
Faculty of Arts and Sciences
Harvard University
1414 Massachusetts Avenue, 2nd Floor
Cambridge, MA 02138
Work Hours: Tuesday/Thursday/Friday 9:15 to 4:45
Wednesdays 8:45 to 12:15
Phone: 617 495 1488 Fax: 617 496 7400
http://fas.harvard.edu/research
P Please consider the environment before printing this email.
When: Thursday, March 21, 2013 2:00 PM-3:30 PM. (UTC-05:00) Eastern Time (US & Canada)
Where: NW Labs Room 425
*~*~*~*~*~*~*~*~*~*
Good Morning All,
I have scheduled the next Equipment Coordinators Meeting for Thursday, March 21, 2013 from 2:00 to 3:30 pm. It will be held in the Northwest Labs - Room 425. Located at 52 Oxford Street, just past the Harvard Museum of Natural History.
I am pleased to announce that Jessica Schmidt and Amy Gustavsson from OSP will be joining us for our meeting.
The current agenda is as follows:
1. The Revised OSP Equipment Policy and what changes have occurred
2. Fabrications (including distinction from a system and upgrades)
3. Government Property Reports
4. Equipment & IDC Rate Calculation; why the inventory will need to be completed 2 years in a row
5. Oracle Fixed Assets Update
6. Equipster Update
It is a full agenda and I look forward to seeing you all. Please make sure to pass this along to any one who may be interested in the above agenda items.
See you on the 21st.
Best,
Kara
-------------------------------------------
Kara Colannino
Research Finances and System Specialist
Research Administration Services
Faculty of Arts and Sciences
Harvard University
1414 Massachusetts Avenue, 2nd Floor
Cambridge, MA 02138
Hours: 9:15am to 4:45pm Days - T/TH/F
8:45am to 12:15pm on Wednesdays
Phone: 617 495 1488 Fax: 617 496 7400
http://fas.harvard.edu/research
Please consider the environment before printing this email.
Good Afternoon and Happy Friday!
Equipster Issues - UPDATE!
Regarding last week's email Equipster is still having Data load issues. You may have noticed an increase in assets on your homepage this week. In helping HUIT research this problem it appears that some of those new additions to the homepage are duplicates of assets that have already assigned. I would ask that you do not assign any assets until the issue is figured out.
December Meeting - UPDATE!
1) Particular problems regarding Equipster - HUIT has been emailed and I am awaiting a response. The issues that were sent were:
a) Duplicate entries - not pattern varies possible clone issues
b) Disposed assets are Running physical inventory
c) Issues with Unassigned transactions report as a CSV.
d) Some of the other issues that were discussed had been previously sent to HUIT and are being addressed.
2) What forms to use and when? OSP is still waiting to have the Equipment Policy changes finalized. It needs to be approved by SALC (Sponsored Administration Leadership Committee). I am told that some of the forms will be going away once SALC approves the policy. As soon as I have confirmation I will let you know.
3) Inventory for 2013 - No further information at this time.
We have no meeting scheduled for February but I will be sending out information for a March meeting in the next few weeks. If you have a new employee that needs training in Equipster, please contact me directly and I can schedule a one on one.
If you have any questions or concerns on the above, please do not hesitate to contact me.
Thank you and have a great weekend.
Best,
Kara
-------------------------------------------
Kara Colannino
Research Finances and System Specialist
Research Administration Services
Faculty of Arts and Sciences
Harvard University
1414 Massachusetts Avenue, 2nd Floor
Cambridge, MA 02138
Work Hours: Tuesday/Thursday/Friday 9:15 to 4:45
Wednesdays 8:45 to 12:15
Phone: 617 495 1488 Fax: 617 496 7400
http://fas.harvard.edu/research
P Please consider the environment before printing this email.
Good Afternoon,
A few of you have reported to me that since sometime in January 2013 there have been almost no transactions loading into Equipster. I have notified HUIT of this situation and as soon as I hear anything on this I will let you know.
These transactions are in addition to the missing transactions problem, where you are missing internal billings and journal entries. That situation is still in the process of being figured out. We have been assigned new programmers to deal with those data issues and we are hopeful that a fix will happen soon.
Should you have any questions or concerns, please do not hesitate to contact me.
Thank you and have a great weekend.
Kara
-------------------------------------------
Kara Colannino
Research Finances and System Specialist
Research Administration Services
Faculty of Arts and Sciences
Harvard University
1414 Massachusetts Avenue, 2nd Floor
Cambridge, MA 02138
Work Hours: Tuesday/Thursday/Friday 9:15 to 4:45
Wednesdays 8:45 to 12:15
Phone: 617 495 1488 Fax: 617 496 7400
http://fas.harvard.edu/research
P Please consider the environment before printing this email.
When: Tuesday, December 18, 2012 2:00 PM-3:00 PM (GMT-05:00) Eastern Time (US & Canada).
Where: NWL Meeting Room 425
Note: The GMT offset above does not reflect daylight saving time adjustments.
*~*~*~*~*~*~*~*~*~*
Good Afternoon,
I have scheduled the next Equipment Coordinators meeting is scheduled for Tuesday, December 18th , from 2:00 pm to 3:00 pm in the NWL from 2:00 to #:00
The current agenda is as follows with update to follow:
1) Equipster Updates
2) Previous Meeting 10/23 - Updates on required Forms
Look forward to seeing you then.
Best,
Kara
Hi Joe,
It'll be interesting to hear what's required and what forms people use!
A
When: Tuesday, October 23, 2012 2:00 PM-3:00 PM (GMT-05:00) Eastern
Time (US & Canada).
Where: Agassiz Room, OEB Financial Office in the basement of the
Museum of Natural History on 26 Oxford Street
Note: The GMT offset above does not reflect daylight saving time
adjustments.
*~*~*~*~*~*~*~*~*~*
Good Afternoon All,
The next Equipment Coordinators meeting is to be held on October 23,
2012 at 2:00 pm to 3:00 pm in the Agassiz Meeting Room at OEB, 26
Oxford Street.
The current agenda topic is as follows:
Equipment Management Forms -
What is required?
Which forms do you use?
Does your department use any forms in addition or in substitution of
the required?
How do you maintain these forms?
Questions regarding the forms.
Please bring along any of the above to the next meeting.
Any other Equipment related topics - please send to me by Monday,
October 22, 2012.
Look forward to seeing you all on October 23, 2012.
Cheers,
Kara
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When: Tuesday, October 23, 2012 2:00 PM-3:00 PM (GMT-05:00) Eastern Time (US & Canada).
Where: Agassiz Room, OEB Financial Office in the basement of the Museum of Natural History on 26 Oxford Street
Note: The GMT offset above does not reflect daylight saving time adjustments.
*~*~*~*~*~*~*~*~*~*
Good Afternoon All,
The next Equipment Coordinators meeting is to be held on October 23, 2012 at 2:00 pm to 3:00 pm in the Agassiz Meeting Room at OEB, 26 Oxford Street.
The current agenda topic is as follows:
1) Equipment Management Forms -
a) What is required?
b) Which forms do you use?
c) Does your department use any forms in addition or in substitution of the required?
d) How do you maintain these forms?
e) Questions regarding the forms.
Please bring along any of the above to the next meeting.
2) Any other Equipment related topics - please send to me by Monday, October 22, 2012.
Look forward to seeing you all on October 23, 2012.
Cheers,
Kara
