Fas_equipment_management-list

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73 discussions

Meeting Notes from the 9/25 Equipment Coordinators Meeting

by Colannino, Kara

Hi All, Please see the attached notes and agenda from the previous Equipment Coordinators meeting that was held on 9/25/12. If I have left anything out, please do not hesitate to contact me. The next Equipment coordinators meeting is scheduled for 10/23/12 at 2pm, please forward along any topics that you are interested in hearing about. Thank you, Kara ------------------------------------------- Kara Colannino Research Finances and System Specialist Research Administration Services Faculty of Arts and Sciences Harvard University 1414 Massachusetts Avenue, 2nd Floor Cambridge, MA 02138 Work Hours: Tuesday/Thursday/Friday 9:15 to 4:45 Wednesdays 8:45 to 12:15 Phone: 617 495 1488 Fax: 617 496 7400 http://fas.harvard.edu/research P Please consider the environment before printing this email.

11 years, 7 months

Equipment Coordinators Monthly Meeting

by Colannino, Kara

When: Tuesday, September 25, 2012 2:30 PM-3:30 PM (GMT-05:00) Eastern Time (US & Canada). Where: Agassiz Room, OEB Financial Office in the basement of the Museum of Natural History on 26 Oxford Street Note: The GMT offset above does not reflect daylight saving time adjustments. *~*~*~*~*~*~*~*~*~* Good Afternoon All, Happy Friday! I have scheduled the next Equipment Coordinators meeting is scheduled for Tuesday, September 25th , from 2:30 pm to 3:30 pm in the Agassiz Meeting Room at OEB, 26 Oxford Street. The current agenda is as follows: 1) Equipster Updates 2) A133 Equipment Audit Update 3) Any other Equipment related topics - please send to me by Friday, September 21st. My hours have changed as of September 1st, I am now working Tuesday/Thursday and Friday’s 9:15 to 4:45 and Wednesdays 8:45 to 12:15pm, I am almost always available via email. Look forward to seeing you all on September 25th. I will be bringing some refreshments to enjoy. Cheers, Kara

11 years, 7 months

Equipment Coordinators Monthly Meeting

by Colannino, Kara

When: Wednesday, June 13, 2012 10:00 AM-11:00 AM (GMT-05:00) Eastern Time (US & Canada). Where: Agassiz Room, OEB Financial Office in the basement of the Museum of Natural History on 26 Oxford Street Note: The GMT offset above does not reflect daylight saving time adjustments. *~*~*~*~*~*~*~*~*~* Good Afternoon All! The next Equipment Coordinators meeting is scheduled for Wednesday, May 16th, from 10 a.m. to 11 a.m. in the Agassiz Meeting Room at OEB, 26 Oxford Street. The current agenda is as follows: 1) Equipster Changes and Updates - A walk through of all the latest changes in Equipster 2) Departmental Practices - Informal discussion on what does and does not work well for them in their department regarding equipment management. 3) Any other Equipment related topics - please send to me by Friday, June 8th. Attached please find the notes from the May 16th, meeting. The Federal Equipment listing has been submitted to the OSP and PWC for their review and selection process. Look forward to seeing you all on June 13th. I will be bringing some refreshments to enjoy. Cheers, Kara

11 years, 11 months

Equipster outage - Wednesday, May 9th from 7pm to 10pm

by Colannino, Kara

Good Evening, Please note that Equipster will be down for upgrades on Wednesday, May 9th, 2012 from 7pm to 10pm. I will be emailing you a list of those detailed upgrades and changes on Thursday May 10th. Thank you for your continued patience as we make improvements to Equipster. Best, Kara ------------------------------------------- Kara Colannino Research Finances and System Specialist Research Administration Services Faculty of Arts and Sciences Harvard University 1414 Massachusetts Avenue, 2nd Floor Cambridge, MA 02138 Hours: 9:30am to 5:00pm Days - T/W/TH 9:30am to 1:00pm on Friday Phone: 617 495 1488 Fax: 617 496 7400 http://fas.harvard.edu/research Please consider the environment before printing this email.

12 years

Equipment Coordinators Group

by Colannino, Kara

When: Wednesday, May 16, 2012 1:00 PM-2:00 PM (GMT-05:00) Eastern Time (US & Canada). Where: Agassiz Room, OEB Financial Office in the basement of the Museum of Natural History on 26 Oxford Street Note: The GMT offset above does not reflect daylight saving time adjustments. *~*~*~*~*~*~*~*~*~* Good Morning All! The next Equipment Coordinators meeting is scheduled for Wednesday, May 16th at 1pm in the Agassiz Meeting Room at OEB, 26 Oxford Street. The current agenda is: 1) FY12 - A133 Equipment Audit - Nuala McGowan, Senior Manager for Compliance Please submit any questions to me by 5/11/2012. 2) Equipster update status report. Please submit any other discussion topics that you would like discussed. Thank you, Kara ------------------------------------------- Kara Colannino Research Finances and System Specialist Research Administration Services Faculty of Arts and Sciences Harvard University 1414 Massachusetts Avenue, 2nd Floor Cambridge, MA 02138 Phone: 617 495 1488 Fax: 617 496 7400 http://fas.harvard.edu/research • Please consider the environment before printing this email.

12 years

FW: New Online Course! Harvard's Sponsored Equipment Management Policy

by Colannino, Kara

Good Afternoon, Please see the attached email from the Office of Sponsored Programs(OSP) regarding a new online Sponsored Equipment Course. OSP with feedback from FAS and other Harvard schools developed a online Eureka course - I would like to encourage all of you to take this course and to forward it on to your co-workers who might also deal with equipment. As a reminder, we are having an Equipment Coordinators Meeting on April 18th at 1pm in the Northwest Building Room 169. Our Guest Speakers are Amy Gustavsson and Jessica Schmidt from OSP , so if you have any questions and/ or concerns that you would like addressed please forward them to me at kcolann(a)fas.harvard.edu<mailto:kcolann@fas.harvard.edu> , as soon as possible. Thank you and have a great weekend. Kara Colannino From: osp_research_admin_universityarea-bounces+kcolann=fas.harvard.edu(a)calists.harvard.edu [mailto:osp_research_admin_universityarea-bounces+kcolann=fas.harvard.edu@calists.harvard.edu] On Behalf Of Office of Sponsored Programs Research Administrators Communication List Sent: Friday, March 30, 2012 11:02 AM To: osp_research_admin_universityarea(a)calists.harvard.edu Subject: [OSP_Listserve] New Online Course! Harvard's Sponsored Equipment Management Policy Good morning! Have you ever wondered what happens when a piece of equipment is ordered for use on a sponsored award? Have you been involved in an audit involving equipment? Have you seen the phrases "fabrications" and "GFP" and been curious about what they mean? If so, then we recommend you take the new Eureka online course offering titled "Harvard's Sponsored Equipment Management Policy." <http://eureka.harvard.edu/Eureka/course_template/course.cfm?CourseID=544&ca…> The 30-minute course offers a primer on this important policy, including: * Policy Background - including definition of sponsored capital equipment, why we have a policy, and roles and responsibilities * Ordering Equipment on a Sponsored Award - including purchasing equipment, fabrications, GFP, and equipment transfers * Equipment Management - including receiving sponsored capital equipment, equipment movement and disposition, and physical inventory This course is highly recommended for any staff member whose work supports sponsored programs at Harvard. Please visit the course information page on the OSP website<http://osp.fad.harvard.edu/content/online-course-harvards-sponsored-equipme…> to access the course. **Please note that Eureka has been experiencing some intermittent outages due to increased course activity in the past week. If you are unable to login at any point, please try again later. Cheers, Amy Gustavsson, Jessica Schmidt, Amy Maltzan, and the URATT

12 years, 1 month

Equipment Coordinators Meeting

by Colannino, Kara

When: Wednesday, April 18, 2012 1:00 PM-2:00 PM (GMT-05:00) Eastern Time (US & Canada). Where: NWL Meeting Room 169 Note: The GMT offset above does not reflect daylight saving time adjustments. *~*~*~*~*~*~*~*~*~* Good Afternoon All! Happy Friday! I have set the next Equipment Coordinators meeting for Wednesday, April 18th at 1pm in the Room 169 of the Northwest Labs. The current agenda is: 1) Guest Speakers - - Amy Gustavsson, Officer and Manager, Reporting, Cost Analysis and Compliance - Jessica Schmidt, Financial Analyst, Reporting, Cost Analysis and Compliance Please submit any questions and/or topics that you would like Amy and Jessica to address to me no later than 4/10/12. 2) Status and Updates to Equipster Please submit any other discussion topics that you would like discussed. Thank you and have a great weekend.

12 years, 1 month

Equipment Coordinators Meeting

by Colannino, Kara

When: Wednesday, April 18, 2012 12:00 AM to Thursday, April 19, 2012 12:00 AM (GMT-05:00) Eastern Time (US & Canada). Where: NWL Meeting Room 169 Note: The GMT offset above does not reflect daylight saving time adjustments. *~*~*~*~*~*~*~*~*~* Good Afternoon All! Happy Friday! I have set the next Equipment Coordinators meeting for Wednesday, April 18th at 1pm in the Room 169 of the Northwest Labs. The current agenda is: 1) Guest Speakers - - Amy Gustavsson, Officer and Manager, Reporting, Cost Analysis and Compliance - Jessica Schmidt, Financial Analyst, Reporting, Cost Analysis and Compliance Please submit any questions and/or topics that you would like Amy and Jessica to address to me no later than 4/10/12. 2) Status and Updates to Equipster Please submit any other discussion topics that you would like discussed. Thank you and have a great weekend.

12 years, 1 month

Do not assign transactions in Equipster

by Colannino, Kara

Good Afternoon, Please do not assign any transactions on the homepage that have the source JE until you receive further notice. The programmers are working to fix the missing transactions issue and during this fix these appeared and may be duplicates of what you already have assigned. I will email you once they are able to fix this. Thank you for your patience as we work out the details of this problem. If you have any questions, please do not hesitate to contact me. Thank you, Kara Colannino ------------------------------------------- Kara Colannino Research Finances and System Specialist Research Administration Services Faculty of Arts and Sciences Harvard University 1414 Massachusetts Avenue, 2nd Floor Cambridge, MA 02138 Hours: 9:30am to 5:00pm Days - T/W/TH 9:30am to 1:00pm on Friday Phone: 617 495 1488 Fax: 617 496 7400 http://fas.harvard.edu/research Please consider the environment before printing this email.

12 years, 1 month

Equipment Coordinators Meeting Notes

by Colannino, Kara

Hi All, Thank you to those that were able to attend today's meeting. I appreciate your feedback on the roles and responsibilities matrix as well as the Capital Equipment Decision tree both documents are very important. I am attaching both documents without the changes we discussed today. The changes I will be making within the next week are: A) Roles and Responsibility Matrix for Equipment Management 1) Include a column for PI/Lab Manager 2) Add a statement in about when there appears to be more than one person responsible and why. B) Capital Equipment Decision Tree 1) Ask OSP about what their definition is on "Intended use" on sponsored Equipment. 2) Repairs over $5K can it be charged to capital. If you or anyone in your department that uses Equipster would like to be part of testing the new features, please email me so I can coordinate with HUIT for you to become a tester. As I mentioned Price Waterhouse Coopers will be presenting - A-133 Findings and Historical Comparison. During the question and answer part, I will bring up the issue of timing. This Friday's RAS meeting is in Lamont Library, I encourage you all to attend. It is held at 10am in the Lamont Library Forum Room - coffee will begin at 9:45am. You need a valid HU ID to enter Lamont Library. Finally, regarding all those new charges that appeared in Equipster overnight - please hold off on assigning any of these as it appears that some of them may be duplicates. I emailed HUIT to find out what is going on and as soon as I have an answer I will email you all. If I have left anything off on the above, please email me and let me know. Many thanks, Kara ------------------------------------------- Kara Colannino Research Finances and System Specialist Research Administration Services Faculty of Arts and Sciences Harvard University 1414 Massachusetts Avenue, 2nd Floor Cambridge, MA 02138 Phone: 617 495 1488 Fax: 617 496 7400 P Please consider the environment before printing this email.

12 years, 1 month

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Fas_equipment_management-list